Executive Personal Assistant

Company Description Fetus First is a healthcare organization focused on providing specialized prenatal and fetal care services. The company is committed to delivering accurate diagnostics, compassionate support, and timely care to expectant parents. Fetus First aims to combine medical expertise with a patient-centered approach to improve pregnancy outcomes. Team members collaborate across clinical and administrative functions to ensure smooth operations and a supportive environment for patients and staff. The organization values professionalism, discretion, and high-quality service in every interaction.
Role Description The Executive Personal Assistant role at Fetus First is a full-time, on-site position based in Ahmedabad. The person in this role will provide comprehensive support to senior leadership, including managing calendars, organizing meetings, and coordinating travel and appointments. Typical responsibilities include handling daily correspondence, preparing documents and reports, maintaining files and records, and facilitating smooth communication between the executive and internal or external stakeholders. The Executive Personal Assistant will also help plan and organize events, track follow-ups and deadlines, and ensure that the executive’s schedule and priorities are efficiently managed. This role requires a high level of confidentiality, professionalism, and attention to detail in all day-to-day tasks.Travellig 2-3 days a month for academic classes management in medical colleges along with chairman.
Qualifications
Strong Personal Assistance skills, including task prioritization, confidentiality, and proactive support.
Experience in Executive Administrative Assistance, covering calendar management, meeting coordination, and travel arrangements.
Excellent Communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
Proficient Diary Management capabilities, including scheduling, organizing appointments, and managing reminders.
Solid Clerical Skills, such as document preparation, data entry, filing, and maintaining organized records.
Ability to work on-site in Ahmedabad and support executives in a fast-paced healthcare environment.
Strong organizational and time-management skills, with attention to accuracy and detail.
Comfort with office software and digital tools (e.g., email, word processing, spreadsheets, calendar applications).
Prior experience in healthcare or a service-oriented industry is an advantage.
Relevant education such as a diploma or degree in administration, business, or a related field is preferred.

Work arrangement
No