Sr. Accounts Payable Manager

Procure-to-Pay Operations & Automation
Own and optimize the invoice-to-pay cycle across multiple legal entities and practice locations
Active engagement in the configuration and implementation of Coupa and Coupa Pay
Administer Coupa (or similar platform) including invoice routing, payment methods and settlement through Coupa Pay
Implement and enforce standardized invoice intake methods (EDI, OCR, vendor portal, email capture)
Drive automation adoption and reduce manual invoice processing
Invoice Matching & Controls
Design and maintain structured 2-way and 3-way matching processes
Support Procurement dept in mitigating improper PO usage (invoiced received no PO)
Maintain approval matrix aligned to delegated authority levels
Identify duplicate payments, split invoices, and fraudulent billing risks
Support audit requirements and internal controls
Accounting Accuracy & Accruals
Ensure proper GL coding across practices, departments, and cost centers
Apply understanding of healthcare expense classification (clinical supplies, lab services, rent, provider costs, MSO fees, etc.)
Partner with Accounting to ensure accurate monthly accruals and cutoff
Support month-end close including unreceived goods, GRNI, and open invoice analysis
Maintain vendor W-9 compliance and support 1099 preparation
Ensures the AP system is properly safeguarded and maintains the highest level of integrity across all master records (i.e., vendor accounts, invoices, credit memos, etc.).
Vendor & Payment Management
Manage vendor relationships and resolve escalations
Partner with Treasury on payment runs, timing, and cash optimization
Improve payment terms and reduce rush/exception payments
Monitor aging, unapplied credits, and stale checks
Monthly statement reconciliation to ensure all rebates, credits, discounts are properly recorded
Team Leadership
Supervise and develop 2–3 AP Specialists
Establish productivity and accuracy KPIs
Train staff on invoice-to-pay workflow, coding standards, and healthcare nuances
Create SOPs and documentation for a scalable organization
Cross-Functional Partnership
Work with Procurement to increase PO adoption
Support new practice integrations and acquisitions
Collaborate with Finance leadership on spend visibility and reporting
Work closely with Operations leaders to answer questions related to vendor invoices
7+ years Accounts Payable experience, including 3+ years in a supervisory role
Experience in multi-entity or multi-location environment
Hands-on Coupa experience
Strong knowledge of 2-way/3-way matching and approval workflows
Understanding of accrual accounting and month-end close support
Experience managing high-volume invoice processing
Advanced Excel skills
Healthcare, physician practice management, or MSO experience
Experience implementing AP automation or workflow redesign
Experience with NetSuite is preferred

Employment type
Full-time

Work arrangement
Yes