Sr. Accounts Payable Manager

Company Description
Integrated Dermatology is a leading national dermatology practice that acquires and partners with dermatology practices across the United States. The culture at ID is a reflection of its people. Our environment is filled with hard-working, dynamic individuals who come together to ensure the success of our partner dermatologists.
The Sr Accounts Payable Manager will lead invoice-to-pay cycle for a growing multi-entity healthcare platform operating under a managed services organization (MSO) structure. This role is responsible for ensuring accurate, timely, and controlled processing of vendor invoices across multiple physician practices and management company entities while implementing scalable automation and internal control best practices.
The role requires strong operational accounting knowledge, hands-on experience with Coupa, and the ability to design and enforce structured approval workflows, 2-way and 3-way matching procedures, and accrual accuracy in a high-volume, multi-location environment.
Job Description
Procure-to-Pay Operations & Automation
Own and optimize the invoice-to-pay cycle across multiple legal entities and practice locations
Active engagement in the configuration and implementation of Coupa and Coupa Pay
Administer Coupa (or similar platform) including invoice routing, payment methods and settlement through Coupa Pay
Implement and enforce standardized invoice intake methods (EDI, OCR, vendor portal, email capture)
Drive automation adoption and reduce manual invoice processing
Invoice Matching & Controls
Design and maintain structured 2-way and 3-way matching processes
Support Procurement dept in mitigating improper PO usage (invoiced received no PO)
Maintain approval matrix aligned to delegated authority levels
Identify duplicate payments, split invoices, and fraudulent billing risks
Support audit requirements and internal controls
Accounting Accuracy & Accruals
Ensure proper GL coding across practices, departments, and cost centers
Apply understanding of healthcare expense classification (clinical supplies, lab services, rent, provider costs, MSO fees, etc.)
Partner with Accounting to ensure accurate monthly accruals and cutoff
Support month-end close including unreceived goods, GRNI, and open invoice analysis
Maintain vendor W-9 compliance and support 1099 preparation
Ensures the AP system is properly safeguarded and maintains the highest level of integrity across all master records (i.e., vendor accounts, invoices, credit memos, etc.).
Vendor & Payment Management
Manage vendor relationships and resolve escalations
Partner with Treasury on payment runs, timing, and cash optimization
Improve payment terms and reduce rush/exception payments
Monitor aging, unapplied credits, and stale checks
Monthly statement reconciliation to ensure all rebates, credits, discounts are properly recorded
Team Leadership
Supervise and develop 2–3 AP Specialists
Establish productivity and accuracy KPIs
Train staff on invoice-to-pay workflow, coding standards, and healthcare nuances
Create SOPs and documentation for a scalable organization
Cross-Functional Partnership
Work with Procurement to increase PO adoption
Support new practice integrations and acquisitions
Collaborate with Finance leadership on spend visibility and reporting
Work closely with Operations leaders to answer questions related to vendor invoices
Qualifications
7+ years Accounts Payable experience, including 3+ years in a supervisory role
Experience in multi-entity or multi-location environment
Hands-on Coupa experience
Strong knowledge of 2-way/3-way matching and approval workflows
Understanding of accrual accounting and month-end close support
Experience managing high-volume invoice processing
Advanced Excel skills
Healthcare, physician practice management, or MSO experience
Experience implementing AP automation or workflow redesign
Experience with NetSuite is preferred
Additional Information
Job Type:
Full-time
Education
Bachelor’s Degree in Accounting or Finance is preferred
Accounts Payable Certification (CAPA) is preferred
Integrated Dermatology and it's entities provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Work arrangement
Yes