Administrative Assistant - Real Estate

About The Company
Weichert Co. is a leading real estate company dedicated to providing exceptional services in the property buying, selling, and leasing sectors. With a strong reputation for professionalism and integrity, Weichert Co. has established a widespread network of sales offices and real estate professionals committed to delivering personalized solutions to clients. The company emphasizes innovation, technology integration, and continuous improvement to maintain its competitive edge in the real estate industry. Weichert Co. also prioritizes fostering a collaborative and inclusive work environment, supporting the growth and development of its employees.
About The Role
Weichert Co. is seeking a detail-oriented and proactive Administrative Assistant to join our Monroe, NJ team. In this role, you will provide essential administrative and operational support to the Sales Office, assisting the Branch Vice President and sales associates in daily activities. Your primary responsibilities will include managing real estate transaction processing, maintaining accurate transaction files in Weichert's systems, coordinating communication with mortgage, title, and insurance partners, and supporting office administration tasks. The ideal candidate will have strong organizational skills, proficiency in technology tools, and the ability to multitask in a fast-paced environment. This position offers an excellent opportunity to contribute to the efficiency of our sales operations and support our team’s success.
Qualifications
High school diploma or GED
Valid driver’s license
Real estate license preferred but not required
Minimum of 1 year of experience in a real estate, title, or law office environment preferred
Proficiency in Microsoft Office suite (Word, Excel, Outlook)
Strong organizational and administrative skills
Excellent interpersonal and communication skills
Ability to learn and adapt to new technology systems and tools
Attention to detail and ability to follow through on tasks
Basic math skills including percentages, fractions, and calculations
Experience with office equipment and transactional systems such as Broker Sumo and SkySlope is a plus
Responsibilities
Manage daily office administration and real estate transaction processing within the Sales Office
Maintain and update transaction files in Weichert’s systems, ensuring accuracy and compliance
Validate and audit transaction files against local MLS data weekly
Coordinate reports and communication with mortgage, title, insurance, and home warranty partners
Support the Open House Program by scheduling, entering, and reporting activities
Process settlement and closed transaction files for timely submission to Central Office
Manage social media advertising placements for the Sales Office
Assist sales associates with operational inquiries and transactional support
Handle onboarding, licensing, transfer, and termination documentation for sales associates
Participate in new sales associate orientation and training sessions
Order and maintain office supplies, perform weekly inventory audits, and manage vendor relationships
Prepare reports and materials for sales meetings and leadership updates
Maintain communication lists and ensure licensing documentation compliance
Organize and prepare meeting rooms and promotional materials for sales events
Collect fees related to licensing, MLS, and group activities from agents
Assist with creating marketing materials and monitoring opportunity schedules
Perform other administrative duties as assigned to support office operations
Benefits
Competitive hourly rate up to $22.00/hour, commensurate with experience and qualifications
Comprehensive health insurance including medical, dental, and vision coverage
Life and disability insurance benefits
Retirement savings plan with 401(k) options
Paid Time Off (PTO) and holidays
Flexible Spending Accounts (FSA) for healthcare and dependent care
Opportunities for professional development and career growth
Supportive and inclusive work environment
Equal Opportunity
Weichert Co. is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace where all employees are valued and treated fairly. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity, age, disability, or any other protected characteristic. All qualified applicants will receive consideration for employment without regard to these factors.

Work arrangement
Yes