Accounting / AR & AP (US Freight Brokerage)

Job description:
****About Us****
PA Logistics Group and PA Transport run a freight brokerage, asset-based trucking, and supply chain consulting business. The business has grown faster than our financial systems. We need a seasoned freight accountant to own our books across both entities, keep them accurate down to the load, and build the accounting processes we’ll run on for years. We’re on a mission to build a $200 million logistics company, and you can be an impactful member of the team that gets us there.
****What you’ll own****
Own the general ledger for both entities: journal entries, accruals, prepaids, intercompany activity, and adjustments
Run month-end and year-end close on a set calendar, with every balance sheet account reconciled and supported
Reconcile bank, credit card, AR, AP, factoring, and intercompany accounts every month
Run AP: carrier settlements, quick pay, factoring company payments, and vendor bills, with every payment matched to its load, rate confirmation, and POD
Run AR: customer invoicing, cash application, aging, collections, short pays, and chargebacks
Review accessorials, detention, lumper, TONU, and fuel surcharge charges for accuracy and backup before they’re billed or paid
Account for freight claims, insurance recoveries, and disputed charges correctly
Verify every banking or remit-to change before it’s processed. No exceptions.
****Reporting and controls****
Prepare monthly financial statements for each entity and on a consolidated basis: P&L, balance sheet, and cash flow
Report load-level and customer-level margin so leadership knows where we’re making and losing money
Build cash flow forecasts tied to freight volume, payment terms, and carrier pay cycles
Clean up and maintain the chart of accounts so the numbers are consistent and comparable month to month
Set up internal controls and segregation of duties around payments, approvals, and banking
Keep documentation organized and audit-ready so every number traces back to the load, invoice, or settlement it came from
Work with our outside CPA on tax filings, 1099s, sales and use tax, and any outside audits or reviews
****Systems****
Work inside our TMS and accounting software to keep load, invoice, and settlement data in sync with the books
Define the accounting rules for how load, rate, invoice, and settlement data should post to the GL
Work with our engineering team to automate repeatable work like invoicing, carrier pay, and reconciliations
Test and sign off on the accounting side of any system change before it goes live
****What you’ll keep running****
You’ll own the books: daily AP and AR, monthly close, reconciliations, financial statements, forecasts, and audit and tax prep. You’ll be the one telling leadership where we’re making and losing money, and the one making sure those numbers are right.
****Requirements****
10+ years of accounting experience, including full-cycle GL and month-end close ownership
Freight, logistics, or transportation accounting experience is required. You know brokerage and carrier accounting, including carrier settlements, quick pay, factoring, accessorials, detention, fuel surcharge, and claims.
Experience preparing financial statements and reconciling every balance sheet account
Multi-entity and intercompany accounting experience
Track record of building or cleaning up close, reporting, or AP/AR processes
Strong knowledge of GAAP and accrual accounting
Experience with QuickBooks or similar accounting software, plus a TMS
Bachelor’s in accounting or finance. CPA strongly preferred.
Advanced Excel
Extremely detail-oriented: a number isn’t done until it ties out
Able to explain the numbers in plain English, and willing to push back when something doesn’t add up
****Who should apply****
We are looking for an A player. If you have US logistics accounting experience and want to work with like-minded, motivated people growing a startup on a close, lean team, this is the place to join. You’ll be able to expand your role, learn and take on new responsibilities, and grow with the company.
We have a clear target: a $200 million logistics company. Getting there takes clean books and real financial controls, and you’ll be the one who owns them. You won’t be watching from the sidelines. You’ll be in the room for the big decisions, see the impact of your work as we grow, and be part of the team that takes us from where we are today to where we’re headed. If you’ve wanted to help build something from the ground up and grow with it, this is it.
****Schedule and Compensation****
Salaried role
40+ hours weekly
Pacific Time Zone hours
Job Type: Full-time

Work arrangement
Yes