Executive Assistant

What You'll Do
Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf. Respond to or escalate internal and external inquiries. Respond to incoming communications in a polite and professional manner.
Manage multiple executives' day-to-day calendars, including making appointments and prioritizing the most sensitive matters. Coordinate travel arrangements (both domestic and international) and create trip itineraries for executives. Organize private events and in-person and virtual meetings, including scheduling, identifying venues, sending reminders and organizing catering when necessary.
Produce reports or presentations. Maintain comprehensive and accurate corporate records, documents and reports. Remain knowledgeable of corporate policy. May perform moderately complex data analysis.
Provide support to the Head of Project Management on special projects.
This is not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. Viya Health reserves the right to revise job profiles at any time based on changes to the required job responsibilities.
What You’ll Bring
Bachelor's Degree (or international equivalent) in a related field.
At least 5 years of related experience. Equivalent combination of relevant education and experience may be substituted.
Proficient in MS Office Suite (Word, Excel, PowerPoint).
Excellent customer service skills.
Excellent communication skills, both verbal and written.
Excellent organizational skills with special attention to detail.
Able to multi-task and meet deadlines in ambiguous and rapidly changing environments.
Able to maintain complete confidentiality for sensitive issues and information.
We know that a long list of requirements may be discouraging, but don’t let imposter syndrome or the confidence gap in the way of you applying — we’d love to hear from you.

Employment type
Full-time

Work arrangement
Yes