Senior Intercompany Reconciliation Specialist

🏗 We're Hiring: Senior Intercompany Reconciliation Specialist
📍 Location: United Arab Emirates (Remote)
🕒 Employment Type: Full-Time
💼 Experience Level: Mid-Level to Senior
🌐 Work Arrangement: Fully Remote
About Us
We are a construction-focused organization committed to financial transparency, commercial excellence, effective risk management, and disciplined project delivery. Our teams collaborate across Project Management, Construction, Engineering, Procurement, Commercial, Legal, Finance, Human Resources, Design, Quality, HSE, Consultants, Contractors, Suppliers, Logistics, Administration, Information Technology, and Executive Leadership.
As our operations span multiple projects, business units, and potentially legal entities, accurate intercompany accounting is essential to reliable financial reporting, effective cash management, and sound business decisions. We value strong internal controls, clear accountability, timely reconciliations, and continuous improvement across our finance operations.
The Role
We are seeking an experienced Senior Intercompany Reconciliation Specialist to oversee intercompany accounting, balance reconciliation, discrepancy investigation, settlement coordination, and reporting across the organization's relevant entities and business units.
The successful candidate will ensure that intercompany transactions are accurately recorded, consistently classified, properly supported, and reconciled within established closing deadlines. This role will work closely with entity accountants, Group Finance, Treasury, Accounts Payable, Accounts Receivable, Commercial, Procurement, and other stakeholders to resolve mismatches, reduce aged differences, improve transaction processing, and support accurate financial consolidation.
The specialist will also help strengthen intercompany policies, procedures, controls, reporting tools, and operational workflows, while maintaining a reliable audit trail for all assigned transactions and reconciliations.
Key Responsibilities
Lead and coordinate intercompany reconciliation activities across assigned legal entities, business units, projects, and reporting locations.
Maintain an accurate overview of intercompany receivables, payables, loans, charges, reimbursements, allocations, and other balances.
Reconcile intercompany balances between counterpart entities and investigate differences in transaction amounts, currencies, posting dates, account classifications, and supporting documentation.
Ensure that intercompany transactions are recorded consistently in the relevant entity ledgers and comply with approved accounting policies.
Coordinate monthly, quarterly, and year-end intercompany close activities in accordance with the financial reporting calendar.
Establish and maintain reconciliation schedules, deadlines, reporting templates, and follow-up trackers for intercompany accounts.
Monitor reconciliation completion and escalate overdue submissions, unresolved differences, and material discrepancies to Finance management.
Review intercompany transaction listings and compare counterpart records to identify missing, duplicated, incorrectly posted, or unmatched transactions.
Investigate differences arising from timing, exchange rates, incomplete invoices, credit notes, payment allocations, manual journal entries, and system interfaces.
Coordinate with entity accountants and finance teams to correct accounting errors and ensure that adjustments are approved and properly documented.
Maintain a detailed register of reconciliation differences, including root causes, responsible parties, action owners, resolution dates, and outstanding status.
Analyze aged intercompany items and develop remediation plans for long-outstanding balances.
Follow up with counterpart entities to obtain confirmations, supporting schedules, transaction details, and settlement information.
Ensure that intercompany balances are supported by appropriate invoices, agreements, statements, allocation schedules, journal entries, and other relevant evidence.
Coordinate intercompany confirmations and balance validation exercises in preparation for month-end, quarter-end, year-end, and external audits.
Support the preparation and review of intercompany account confirmations and investigate confirmation differences.
Coordinate intercompany settlement activities with Treasury and relevant entity finance teams.
Monitor settlement status, payment schedules, cash requirements, and outstanding obligations between entities.
Support intercompany netting arrangements where approved, ensuring that transactions are properly validated, authorized, and recorded.
Work with Treasury to identify settlement opportunities, cash flow implications, and potential foreign exchange exposures arising from intercompany balances.
Track intercompany loans, advances, interest charges, repayments, and related supporting documentation where applicable.
Verify that intercompany interest calculations and related entries are consistent with approved agreements and accounting policies.
Coordinate with Accounts Payable and Accounts Receivable teams to resolve differences involving intercompany invoices, credit notes, payment postings, and customer or supplier account allocations.
Review the completeness and accuracy of intercompany billing, cost recharges, service fees, management charges, and shared expense allocations.
Collaborate with Procurement, Commercial, and Project Management teams to validate cross-entity charges related to project materials, subcontractors, services, equipment, and shared resources.
Ensure that intercompany charges are supported by appropriate business rationale, allocation methodology, and required approvals.
Review intercompany transactions involving shared employees, administrative costs, equipment usage, project support, and other internal services, where applicable.
Support the preparation of intercompany cost allocation schedules and ensure that allocation bases are consistently applied and documented.
Identify transactions that may require additional review due to unusual values, inconsistent descriptions, nonstandard terms, or potential accounting or tax implications.
Coordinate with Tax, Legal, and Transfer Pricing specialists, where applicable, to ensure that relevant intercompany documentation and transaction information are available.
Support the review of intercompany pricing arrangements and ensure that accounting records align with approved agreements and applicable policies.
Maintain accurate records of intercompany agreements, settlement terms, loan documentation, service arrangements, and relevant approvals.
Ensure that intercompany balances are appropriately classified and presented in financial reporting schedules.
Support group consolidation activities by preparing intercompany reconciliation summaries, elimination schedules, and supporting information.
Coordinate with Group Finance to identify intercompany balances and transactions requiring elimination during consolidation.
Review intercompany profit in inventory, project-related transactions, asset transfers, or other consolidation adjustments where applicable.
Ensure that intercompany differences are resolved or appropriately documented before group reporting deadlines.
Assist with the preparation of group reporting packages, intercompany analysis, balance movement schedules, and management reports.
Analyze intercompany balance trends and identify significant movements, unusual transactions, concentration risks, or recurring reconciliation issues.
Prepare reports covering intercompany balances, reconciliation status, aged differences, settlement progress, transaction volumes, and unresolved items.
Provide Finance management with clear explanations of material variances, reconciliation risks, and proposed corrective actions.
Maintain appropriate internal controls over intercompany transaction initiation, approval, recording, reconciliation, and settlement.
Ensure that intercompany journal entries and adjustments are authorized in accordance with established approval limits and segregation-of-duties requirements.
Review intercompany account mappings and confirm that counterpart entities, ledger accounts, currencies, and transaction references are correctly maintained.
Support the development and implementation of standardized intercompany accounting procedures across entities.
Review existing workflows and identify opportunities to reduce manual processing, improve transaction matching, and strengthen reconciliation controls.

Work arrangement
Yes