Project Admin (Junior Position)

As Executive, Customer Ops & Admin, you will provide strategic and administrative support to senior leadership, enabling effective decision-making, seamless operations, and optimal time utilization. Acts as a trusted partner to the executive, ensuring priorities are managed efficiently and business objectives are supported.
**Note: this is a 1 year direct contract role
Key Responsibilities
Calendar Management (Primary Focus - 70%)
• Manage daily calendars for 3 partners, scheduling meetings and coordinating appointments
• Prepare meeting agendas and basic daily briefs to support executives
• Coordinate meeting logistics including room bookings, virtual meeting setups, and basic materials preparation
• Maintain accurate calendar records and follow up on scheduling conflicts
Administrative Support (20%)
• Provide general administrative support to the project team
• Assist with document filing and maintenance in shared drives/libraries
• Support basic project order processing activities under supervision
• Coordinate responses to routine queries from internal stakeholders
• Perform data entry and basic compilation of information for reports
Events Coordination (10%)
• Provide logistical support for team events and meetings
• Assist with basic event coordination tasks such as venue booking, catering arrangements, and attendee management
Ad-hoc Duties
• Other administrative tasks as assigned by supervisors
The ideal candidate should possess:
Essential:
• 1-2 years of administrative or secretarial experience
• Strong organizational skills and attention to detail
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize in a fast-paced environment
• Proactive, reliable, and able to work independently with guidance
Desirable:
• Experience supporting senior executives or managing calendars
• Familiarity with SharePoint or document management systems
• Basic understanding of project administration processes
Training & Development Provided
The successful candidate will receive:
• Structured onboarding and training on calendar management best practices
• Guidance on understanding business priorities and stakeholder preferences
• Mentorship from senior team members on administrative processes
• On-the-job training for project-related administrative tasks
• Opportunities to develop proficiency in MS Office tools and basic collaboration platforms

Employment type
Contract

Work arrangement
No