Senior Administrative Specialist

Company Description Insight Genesis - IGAi is an AI-driven platform that uses advanced predictive algorithms to understand human behavior and improve data collection strategies. The company focuses on delivering personalized, actionable insights across key life areas including finance, career, education, and health, particularly for individuals in emerging and unbanked markets. By connecting data, behavior, and predictive AI, Insight Genesis creates an intelligent ecosystem that replaces fragmented, generic advice with tailored guidance. The platform unifies financial recommendations, HR and talent insights, educational guidance, and health and wellness support under one integrated solution. Team members contribute to technology that aims to expand access to meaningful insights and empower better decision-making across diverse populations.
Role Description The Senior Administrative Specialist is a full-time, remote role responsible for providing high-level administrative support to leadership and cross-functional teams. This role manages calendars, schedules meetings, coordinates virtual events, and supports documentation and reporting across the company’s key verticals. Daily tasks include preparing presentations and reports, organizing digital files and records, handling correspondence, and supporting internal communication workflows. The Senior Administrative Specialist will also assist with basic financial tracking tasks, such as processing invoices and expense reports, and will collaborate with customer-facing and operations teams to ensure efficient, timely support. This position requires proactive problem-solving, strong organizational skills, and the ability to work independently in a fast-paced, AI-focused environment.
Qualifications
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Strong Communication skills, including clear written and verbal communication and the ability to collaborate with diverse, remote teams.
Excellent Analytical Skills to interpret data, support reporting, and improve administrative processes.
Proven Administrative Assistance experience, including calendar management, documentation, scheduling, and digital file organization.
Customer Service orientation with the ability to manage inquiries, support internal stakeholders, and maintain a professional, responsive approach.
Basic Finance skills to assist with budget tracking, invoice processing, and expense management.
High level of proficiency with productivity and collaboration tools (e.g., Google Workspace or Microsoft 365, project management software, video conferencing platforms).
Strong attention to detail, time management skills, and the ability to prioritize multiple tasks in a remote setting.
Prior experience in a technology, AI, fintech, HR tech, edtech, or health-related environment is beneficial.
Associate or bachelor’s degree in Business Administration, Management, or a related field, or equivalent professional experience.

Work arrangement
Yes