Project Planner

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: New
Site: 67 College Street
Department: FM-PRO
Reports to: Senior Project Manager
Salary Range: $81,816 - $102,270 per year
Hours: 37.5 hours per week
Shifts: Days
Status: Permanent Full-time
Closing Date: November 4, 2026
Position Summary
University Health Network (UHN), Facilities Management, Planning, Redevelopment and Operations (FM-PRO) is looking for an experienced professional to fill the key role of Project Planner in our Planning Department.
As an integral member of the FM-PRO department and under the direction of the Senior Project Manager, Project Planning, the PROJECT PLANNER, PROJECT PLANNING will work closely with a Project Manager to oversee management, organization and orchestration of all aspects of functional programming, space planning and the planning phases for construction, renovation, and/or relocation projects. The successful candidate will work closely with the FM-PRO Leadership, UHN Executive Project Sponsors and Staff to understand and plan for key capital project initiatives as prioritized by the organization.
Duties:
Assist to drive the planning phase of construction/renovation projects, including functional programming, development and approval of project scope, schedules, and budgets.
Develop and implement strategies to manage user group planning processes effectively.
Prepare presentations, reports, and meeting minutes to effectively communicate project scope, schedule, risks, and challenges.
Perform financial management activities, including project budgeting, cost tracking, and cash flow forecasting.
Prepare, review, and maintain project documentation, including contracts.
Assist in hiring and supervising consultants, ensuring alignment with project objectives. Negotiate revisions, changes, and additions to contractual agreements with consultants.
Review and perform quality control of documents submitted by consultants.
Develop and implement strategies for risk mitigation and resolution throughout the planning phase.
Compile and archive project documentation at the end of the planning phase, including documentation of lessons learned.
Collaborate with the FM-PRO Redevelopment team to ensure smooth handover from planning to implementation.
Perform administrative tasks to provide day-to-day project management support and coordination for project meetings and initiatives, to ensure efficient user engagement and departmental operations.
Execute cross-functional responsibilities as assigned.
Undertake other duties consistent with the role as required.
After hours/weekend work may occasionally be required as part of the role. Lieu time can be pre-approved to cover this need when required
Bachelor’s degree in Health Administration, Architecture, Engineering, Design Technology, or an equivalent recognized discipline.
Minimum 3 years of relevant experience in architectural, engineering, or project management within the health or public sector.
Experience in coordinating and facilitating multi-stakeholder meetings, including scheduling meetings, preparing agendas, presentation materials, and meeting minutes.
Strong computer literacy and proficiency in project management tools.
Knowledge of building codes and standards applicable to acute healthcare environments (asset).
Familiarity with OAA and CCDC contract frameworks (asset).
PMP certification (asset).
Experience with Ministry of Health (MOH) Capital Planning processes (asset).
Excellent interpersonal and customer service skills.
Strong time management and organizational abilities, including task prioritization.
Advanced problem-solving and analytical skills.
Exceptional verbal and written communication skills.
Ability to produce high-quality presentations, reports and meet strict deadlines.

Employment type
Full-time

Work arrangement
Hybrid