Administrative Assistant 3 - Admissions & Records

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:
Draft applications are saved automatically and can be accessed through your candidate home account.
Final applications must be submitted prior to the close of the recruitment.
Once a recruitment has closed, applications will no longer be accepted.
Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
If you need assistance or have questions regarding the application process, please contact our Human Resources department at hr-employment@gbcnv.edu.
Job Description
Great Basin College is recruiting for a full-time Administrative Assistant 3 for Admissions and Records in Elko, NV. This position will interpret the NSHE and GBC Nevada Residency policy, process all incoming applications for student residency reclassification determination; process the fall and spring residency and high school audits, maintain the NSHE system-wide Residency Service Indicators; establish and maintain the Communication Management System with the use of PeopleSoft to send out essential communication to students; articulate and post transfer credit from NSHE official transcripts to student records per NSHE transfer credit policy and procedures; establish and maintain system for incoming official transcripts; maintain and process incoming official transcripts into the Onbase workflow system and manage the external organizational ID within GBC.
The ideal candidate will also assist the front desk operation of the Office of the Registrar including ensuring timely response to students, staff, and faculty, assisting students with enrollment issues, maintaining student records; assist with the class scheduling process; and other duties as assigned.
Essential Qualifications
Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR
One (1) year of experience as an Administrative Assistant II in Nevada State service; OR
An equivalent combination of education and experience.
Preferred Qualifications
Candidates with customer service experience, experience using Microsoft Word and Excel , record keeping and data entry and being able to multitask while working under pressure are encouraged to apply.
Schedule
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.
Compensation Grade
Grade 27
In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.
To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.
For more information, visit the Classified Salary Calculator
The Perks of PERS
Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates
“I’m so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I’m completely secure and confident that my retirement will always be there for me.” – Robin F.
Rich retirement plan - Retirement Calculator
Perks of Working at GBC
Health insurance options including medical, dental and vision
10 hours of annual and 10 hours of sick accrued each month, 12 paid holidays.
Life insurance, generous annual and sick leave - Classified Benefits
ComPsych supports employees through life's difficult moments.
Free parking on all GBC campus locations.
No State income tax.
Classified Staff Grant-In-Aid Benefit
Great Basin College is proud to provide a reduced-rate tuition benefit to Classified employees and their eligible dependents. Classified employees can take up to six credits per semester at a reduced rate. Dependents of Classified staff have unlimited credits at Great Basin College, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee’s spouse or domestic partner.
Exempt
No
Full-Time Equivalent