Deputy Manager - FF&E

Role Purpose
To support the FF&E team in the coordination, tracking,
documentation, material approvals, design development, procurement follow-up,
and project execution activities across luxury hospitality projects. The role
requires close coordination with consultants, designers, architects, project
teams, and vendors to ensure timely approvals, procurement, manufacturing, and
installation of FF&E packages.
Key Competencies
FF&E
Coordination
Material
Palette Coordination
Shop
Drawing Review & Approval Tracking
Vendor
Coordination
Sample
& Mock-up Management
Procurement
Follow-up
Manufacturing
& Delivery Tracking
Project
Documentation
BOQ
Management
AutoCAD
& Excel
Quality
Control Support
Key Responsibilities
Material
Coordination support
Coordinate
support material palettes, finishes, fabrics, lighting, artwork, and soft furnishing
selections with consultants and project teams.
Maintain
and update material boards, finish schedules, and FF&E specifications.
Track
material submissions, approvals, and revisions.
Coordinate
mock-ups and prototype
Shop Drawings & Technical Approvals
Review
vendor shop drawings against approved design intent.
Coordinate
comments and approvals from consultants, architects, and project teams.
Maintain
shop drawing submission logs and approval trackers.
Follow
up with vendors for revisions and resubmissions.
Procurement & Vendor Coordination
Coordinate
RFQs, quotations, and supplier submissions.
Follow
up with vendors for samples, technical details, costing, and lead times.
Track
procurement status, manufacturing schedules, and delivery commitments.
Maintain
vendor databases and approved supplier records.
Documentation & Reporting
Ensure
proper filing and document control for all FF&E packages.
Quality & Site Coordination
Coordinate
factory visits and sample inspections when required.
Monitor
compliance with approved materials, finishes, and specifications.
Support
installation quality checks and snag-list closure.
Coordinate
with project teams during handover activities.
Skills Required
AutoCAD
MS
Excel (Advanced)
MS
PowerPoint
MS
Project (Preferred)
Adobe
PDF / Mark-up Tools
Strong
Coordination & Follow-up Skills
Preferred Qualification
Degree/Diploma
in Interior Design, Interior Architecture, Furniture Design, or related
discipline.
2-4
years' experience in Interior Design, FF&E, Hospitality Projects,
Procurement Coordination, or Material Management.
Fresh
candidates with strong design and material knowledge may also be
considered.
Key Performance Indicators (KPIs)
Timely
closure of shop drawing approvals.
Timely
submission and approval of material palettes.
Support
for On-time sample and mock-up approvals.
Procurement
and delivery tracking effectiveness.
Support
provided towards project milestones and handovers.

Experience
2 - 4 Years

Employment type
Fixed Term Contract- Executive

Work arrangement
No