Data Management Specialist

Role Snapshot:
The role sits at the intersection of Competency Management System (CMS) administration, Question Bank (QB) digitization, and coordination between the CMS Lead and Technical Advisors (TAs) for CMS 2.0 rollout. Coordinate with the Technology team to resolve issues related to role rationalization, uploading and maintenance of data (CMs, QBs etc) in digital platform. It is fundamentally a coordination, documentation and digital-productivity role – NOT a subject-matter technical expert role – but the candidate must have a technical background to credibly engage with Technical Advisors and understand oil & gas competency content.
Education
• Bachelor's degree in Engineering (Mechanical, Electrical, Electronics, Instrumentation, Petroleum, Chemical or similar) - Mandatory
Experience
• 2-3 years of overall work experience. • Preferred background in Oil & Gas / Energy / EPC / Oilfield Services companies, in roles such as Technical Office, Competency Coordinator, Training Coordinator, Document Controller, Project Coordinator or QA/QC Coordinator. • Candidates from other asset-heavy industries (Power, Petrochemicals, Refining, Marine) with strong coordination exposure may also be considered.
Core Skills (Must-Have)
• Advanced MS Excel – formulas, lookups, pivot tables, building and maintaining trackers and dashboards. • Advanced MS Word – professional document formatting, templates, styles, review and version control. • High comfort with computers and modern digital tools; quick to learn new platforms. • Practical, day-to-day use of AI tools (ChatGPT, Copilot or similar) for tasks like summarization, content shortening, drafting and data cleaning. • Working knowledge of SharePoint, MS Teams, Outlook. • Strong written and spoken English.
Behavioural Traits (Must-Have)
• Strong coordinator and follow-up mindset – can chase multiple stakeholders (including senior Technical Advisors) politely but persistently to closure. • Highly organized, detail-oriented, and process-driven. • Self-starter who can work with minimal supervision once briefed. • Comfortable with repetitive, high-volume documentation work while maintaining accuracy. • Positive, flexible attitude; open to taking on 'other tasks as assigned.
Nice-to-Have
• Prior exposure to Competency Management Systems, Learning Management Systems. • Experience supporting internal/external ISO audits. • Experience drafting or maintaining Job Descriptions, Competency Matrices or Question Banks.
What the Person Will Actually Do (Sourcing Calls)
• Own the day-to-day upkeep of our Competency Matrices and Question Banks – formatting them, uploading them into our digital platform and SharePoint, keeping trackers current. • Use AI tools to speed up content preparation (e.g. shortening skill descriptions, drafting Q&A). • Act as the 'glue' between our CMS Lead and our Technical Advisors on CMS 2.0 – assigning, tracking and following up on tasks until they are closed. No technical judgment on content is required from the incumbent; that sits with the CMS Lead and the TAs. • Draft and manage Job Descriptions through the approval and publishing workflow. • Support internal audits and maintain audit trackers. • Step in for the Technical Office Manager – Technical Office on coordination tasks when they are away.

Work arrangement
No