Project Manager – VP Business Office

Department: Business / Strategy & Operations
Reporting To: Vice President – Business
Industry: Education / EdTech / Higher Education
Location: Chennai
Employment Type: Full-time
Role Overview
We are looking for a highly organised, proactive and execution-focused Project Manager – VP Business Office to work closely with the VP – Business in managing strategic projects, business operations and cross-functional execution.
The role will act as a central coordination point for the VP – Business, ensuring that key initiatives move from planning to execution to closure with clear ownership, timelines and accountability.
The ideal candidate should have strong project management, operational coordination, analytical and communication skills, with preferably relevant experience in the education, higher education, EdTech, training or skilling industry.
Key Responsibilities1. Strategic Project Management
Manage multiple strategic and operational projects assigned by the VP – Business.
Convert business objectives into structured project plans, milestones and actionable tasks.
Define timelines, deliverables, dependencies, owners and success metrics.
Track project progress and ensure timely completion.
Identify delays, bottlenecks and risks and proactively escalate them.
Coordinate with internal and external stakeholders to drive execution.
Maintain project documentation, trackers and dashboards.
Conduct periodic project reviews and provide status reports to the VP – Business.
2. Business Operations
Support the VP – Business in day-to-day business and operational activities.
Track critical business priorities and ensure follow-through across functions.
Coordinate between Business, Sales, Marketing, Operations, Finance, HR, Technology and Academic teams.
Monitor pending actions and follow up with respective owners.
Maintain an action-item tracker for management meetings.
Ensure decisions taken in meetings are converted into actionable tasks and completed.
Prepare daily, weekly and monthly business updates.
3. Education-Sector Projects
Manage and coordinate projects related to:
Universities and colleges
Higher education partnerships
Student acquisition and admissions
Training and skilling programs
Learning Management Systems (LMS)
EdTech implementations
Government education projects
Institutional tenders and RFPs
Academic and training operations
New course/program launches
Centre / campus launches
Corporate and institutional partnerships
Student engagement and retention initiatives
4. Tender & RFP Management
Coordinate end-to-end tender and RFP activities.
Prepare tender compliance checklists and submission trackers.
Coordinate collection of financial, legal, technical and operational documents.
Work with internal teams to ensure timely submission of required documents.
Track tender milestones, clarifications and submission deadlines.
Coordinate preparation of presentations and proposals.
Ensure all submission requirements are completed within timelines.
5. Cross-Functional Coordination
Act as the central coordinator between the VP – Business and functional teams.
Establish clear ownership for every task.
Follow up on critical and overdue activities.
Resolve interdepartmental coordination issues.
Escalate unresolved matters with appropriate context and recommendations.
Maintain visibility of all important business initiatives.
6. Reporting & MIS
Prepare concise and management-ready reports covering:
Project status
Key milestones
Pending tasks
Overdue activities
Business KPIs
Risks and issues
Upcoming deadlines
Dependencies
Decisions required from management
Develop dashboards and trackers using Excel / Google Sheets / PowerPoint / project management tools.
7. Process Improvement
Identify gaps in existing business and operational processes.
Develop SOPs, workflows and checklists.
Standardise recurring operational activities.
Introduce better tracking and reporting mechanisms.
Improve accountability, turnaround time and execution discipline.
Support automation and technology-led process improvements.
Key Deliverables / KPIs
The candidate will be evaluated on:
Project completion rate
On-time delivery of critical projects
Closure rate of pending action items
Reduction in overdue tasks
Quality and timeliness of management reporting
Cross-functional coordination effectiveness
Tender / proposal submission accuracy and timeliness
Operational process improvements implemented
Visibility and control over VP Business priorities
Stakeholder satisfaction
Candidate ProfileEducation
Bachelor's degree in Business Administration, Management, Engineering, Commerce or a related discipline.
MBA / PGDM preferred.
Experience
3–7 years of experience in project management, business operations, PMO, strategy & operations or management consulting.
Experience in education, EdTech, higher education, training, skilling or institutional business is preferred.
Experience working directly with senior management / CXOs will be an advantage.
Experience handling multiple projects simultaneously is preferred.
Required Skills
Strong project management skills
Excellent follow-up and execution capability
Strong analytical and problem-solving ability
Excellent written and verbal communication
Advanced MS Excel / Google Sheets
PowerPoint / presentation preparation
Documentation and reporting
Stakeholder management
Meeting management
Deadline management
Ability to work independently
Strong attention to detail
Preferred Skills
Project management tools such as Asana, Monday.com, ClickUp, Jira, Trello or similar
Experience with CRM / LMS / ERP systems
Dashboard and MIS preparation
Tender / RFP management
Business process mapping
SOP development
Data analysis and business reporting
Ideal Candidate
The ideal candidate is someone who makes sure things get done.
They should be comfortable working in a fast-paced environment where priorities can change frequently and should be able to independently track multiple initiatives without requiring constant supervision.
The person should be:
Organised + Proactive + Analytical + Persistent + Detail-oriented + Strong in Follow-up + Business-oriented
Most importantly, the candidate should be capable of taking a requirement from the VP – Business, breaking it into tasks, coordinating with the relevant teams, tracking execution and reporting completion.
Role Success Definition
Within the first 90 days, the candidate should be able to:
Establish a central tracker for all major VP Business projects.
Create visibility on pending and overdue tasks.
Establish a structured project-review mechanism.
Improve follow-up and accountability across teams.
Independently manage assigned business projects.
Prepare clear weekly management reports.
Take ownership of project coordination with minimal supervision.
Core Objective:
Enable the VP – Business to focus on strategy, growth and decision-making by ensuring that business projects and operational priorities are systematically tracked, coordinated and executed.

Work arrangement
No