Executive Assistant to Managing Director – Executive Office & Strategic Coordination

WE’RE HIRING | EXECUTIVE ASSISTANT TO MANAGING DIRECTOR
Company: Mentor Wealth
Department: Managing Director’s Office / Executive Office
Location: Mayur Vihar, Delhi
Employment Type: Full-time
Experience: Minimum 3 years relevant experience
CTC: Up to ₹10 LPA, based on experience, capability & role fit
About the Role
We are looking for a highly capable, technology-oriented and execution-driven professional to work directly with the Managing Director.
⚠️ This is NOT a conventional diary-management or secretarial EA role.
The candidate will act as an execution and coordination partner to the MD, ensuring that priorities, decisions and assignments are converted into structured actions and taken to timely closure.
Key Responsibilities
🔹 MD & Executive Coordination
Manage schedules, meetings, reviews, agendas, minutes and action points
Maintain MD action trackers and ensure timely follow-ups
Track priorities, deadlines and pending matters
Escalate delays, risks and matters requiring MD intervention
🔹 Project & Cross-Functional Coordination
Coordinate MD-led projects and strategic initiatives
Convert decisions into clear responsibilities and timelines
Coordinate with employees, clients, vendors, consultants and stakeholders
Track dependencies, bottlenecks and execution
🔹 MIS, Reporting & Documentation
Prepare MIS, dashboards, trackers and management reports
Create professional Excel analyses, PowerPoint presentations and briefing notes
Present information in a concise, decision-ready format
Maintain records of key decisions and commitments
🔹 Communication
Draft professional emails, letters, presentations and management communications
Coordinate effectively with senior stakeholders and external parties
Ensure important communication is followed through to closure
🔹 AI & Digital Productivity
Use AI tools such as ChatGPT for research, drafting, summarisation and productivity
Work comfortably with Microsoft 365/Google Workspace, Excel, PowerPoint, CRM & task-management tools
Identify opportunities to automate repetitive activities
🔹 Confidentiality & Executive Trust
Handle confidential business, employee, client, financial and management information
Exercise sound judgment and discretion
Work independently while knowing when to escalate matters
Required Experience
Candidates with experience in:
Executive Assistant to MD/CEO/Founder/CXO
CEO/MD/Executive Office
Management Coordination
Business Operations
Project/Program Coordination
Chief of Staff Support
Senior Management Support
Direct experience working with senior leadership will be strongly preferred.
Essential Skills
✅ Exceptional organisation & follow-up
✅ Strong ownership and execution mindset
✅ Excellent English communication
✅ Strong Excel, Word & PowerPoint skills
✅ MIS, reporting & presentation skills
✅ Strong analytical & problem-solving ability
✅ AI & digital-tool orientation
✅ Ability to manage multiple priorities
✅ Senior stakeholder coordination
✅ High attention to detail
✅ Independent working ability
✅ Confidentiality & professional discretion
✅ Comfortable working under pressure and changing priorities
Qualification
MBA/PGDM or postgraduate qualification in Management, Finance, Operations, Business Administration or related fields will be preferred.
What Success Looks Like
Within the first 6 months, you should be able to:
📌 Give the MD clear visibility of priorities and pending matters
📌 Reduce the need for repeated follow-ups
📌 Drive action points and commitments to closure
📌 Improve management reporting and presentations
📌 Anticipate requirements proactively
📌 Use AI and technology to improve productivity
📌 Build strong cross-functional relationships
📌 Become a trusted execution partner to the MD
Ideal Candidate
We are looking for someone who combines the discipline of an excellent EA, ownership of a project coordinator and analytical capability of an Executive Office professional.
The mindset we value:
“What needs to happen next, who needs to do it, by when, what could delay it, and how do I ensure it gets completed?”
If you are proactive, organised, digitally savvy, solution-oriented and enjoy working closely with leadership, we would love to hear from you.
📩 Apply now / Share your profile with us.
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Work arrangement
No