Account Payable & Reconcilliation Associate

Looking for Accounts Payable & Reconciliation Associate
Experience : 4-6 Years
Department : Finance & Accounts
Industry : E-Commerce – Mandatory
Location : Gurugram. Sector 50
Reporting To : Finance Manager / Accounts Manager
Primary Focus : Stock & Vendor Reconciliation
Work Mode : Onsite | 9:30 - 6:30 AM | 6 days Working[Monday to Friday]
The ideal candidate is an e-commerce finance professional who has independently handled stock and vendor reconciliation and can connect inventory movement with purchases, invoices, payments and accounting records. Strong experience in inventory-heavy e-commerce operations and the ability to identify and close reconciliation gaps are essential. The core responsibility of this role will be Stock Reconciliation, Vendor Reconciliation,
Purchase Reconciliation, and Accounts Payable.
Mandatory E-Commerce Experience
• 4–6 years of relevant experience in e-commerce is mandatory.
• Prior experience with e-commerce marketplaces, D2C brands, online retail, FMCG e-commerce, or inventory-led businesses is strongly preferred.
• Hands-on exposure to e-commerce inventory, warehouse/WMS data, purchase transactions, sales returns, cancellations and vendor settlements.
• Candidates from purely general accounting backgrounds without meaningful e-commerce and inventory reconciliation experience will not be preferred.
Key Responsibilities – Stock Reconciliation
• Perform regular reconciliation between physical stock, WMS/ERP stock, purchase records, sales records and accounting records.
• Reconcile opening stock, purchases, sales, returns, transfers, adjustments, damages and closing stock.
• Identify SKU-wise, warehouse-wise and transaction-level stock discrepancies.
• Investigate inventory variances and identify root causes.
• Coordinate with Warehouse, Operations, Procurement and Finance teams to resolve stock gaps.
• Prepare stock reconciliation and variance reports and track open discrepancies until closure.
• Review inventory adjustments and ensure proper approval and supporting documentation.
• Support periodic physical stock verification and audit requirements.
Key Responsibilities – Vendor Reconciliation
• Perform regular vendor ledger and vendor statement reconciliation.
• Reconcile purchase invoices, credit notes, debit notes, payments, advances, TDS deductions and purchase returns.
• Identify duplicate invoices, missing invoices, incorrect postings and unmatched transactions.
• Follow up with vendors for statements, missing documents and reconciliation differences.
• Maintain vendor reconciliation trackers and ensure accurate outstanding balances before payment processing.
Accounts Payable & Purchase Reconciliation
• Verify vendor invoices against PO, GRN and supporting documents.
• Perform 3-way matching – PO vs GRN vs Invoice.• Track invoices pending against GRNs and GRNs pending against POs.
• Identify unbilled purchases, invoice mismatches and quantity/value differences.
• Prepare vendor payment schedules based on approved and reconciled outstanding balances.
• Track vendor advances, adjustments and ageing of outstanding liabilities.
• Assist with month-end AP closing and reconciliation activities.
E-Commerce Reconciliation & MIS
• Prepare daily/weekly/monthly stock reconciliation reports.
• Prepare vendor reconciliation, purchase reconciliation and vendor ageing reports.
• Track PO vs GRN vs Invoice mismatches and unbilled purchases.
• Prepare stock variance, vendor advance, debit/credit note and payment reconciliation trackers.
• Analyze recurring reconciliation gaps and recommend process/control improvements.
Systems & Technical Skills
• Strong MS Excel skills: VLOOKUP/XLOOKUP, Pivot Tables, SUMIF/SUMIFS, IF formulas, filtering and data reconciliation.
• Experience working with ERP, accounting software and/or WMS/inventory management systems.
• Ability to handle large transaction datasets and identify transaction-level discrepancies.
• Working knowledge of e-commerce order, inventory, returns and warehouse processes.

Work arrangement
No