Freelance Virtual Assistant

At LENA, we're building brands with intention—from strategy and design to ongoing content creation. We're looking for a highly organized and proactive Creative Studio Assistant to help keep our projects, systems, and team running smoothly behind the scenes.
This is an internal support role working directly with our founders and freelance creative team. If you enjoy bringing order to creative work, love checklists and systems, and take pride in making sure nothing falls through the cracks, we'd love to hear from you.
What You'll Do
You'll support the day-to-day operations of the studio, including:
Project Coordination
Assist with managing project timelines and deadlines
Keep task boards and project management systems up to date
Coordinate with freelancers to ensure deliverables stay on schedule
Track revisions and approvals
Organize project files and folders
Client Experience
Schedule meetings and discovery calls
Prepare meeting agendas and follow-up notes
Send client updates and reminders
Organize onboarding materials and project documentation
Help ensure clients have a seamless experience throughout every project
Studio Operations
Maintain SOPs and internal documentation
Assist with research tasks
Organize templates, presentations, and digital assets
Manage calendars and scheduling
Support the founders with administrative tasks as needed
Content Support
Schedule approved social media content
Organize content calendars
Coordinate with designers, copywriters, and video editors
Upload and organize content files
Assist with quality assurance before content is delivered or published
We're Looking For Someone Who
Is highly organized and detail-oriented
Communicates professionally and warmly
Enjoys improving systems and workflows
Can manage multiple projects without losing track of details
Takes initiative rather than waiting to be told what to do
Is dependable, proactive, and resourceful
Works well with remote teams
Is comfortable learning new software and processes
Experience With
We'd love to see experience in:
Project coordination
Administrative support
Calendar management
Client communication
Google Workspace
Notion
Canva
Slack
Zoom
Asana, ClickUp, Monday.com, or similar project management tools
File organization and documentation
Bonus If You Have Experience In
Supporting creative agencies or studios
Social media scheduling
Basic Canva design
Basic video editing
Copy proofreading
CRM tools
AI tools such as ChatGPT for research and productivity
This Role Is For You If...
You love bringing structure to creative projects.
You enjoy making other people's jobs easier.
You notice the small details others overlook.
You thrive on organization and clear communication.
You enjoy working behind the scenes to help a team succeed.
Engagement
Remote
Part-Time Contract
Opportunity to grow with the studio as LENA expands
Rate is based on experience
To Apply
Please include:
Your resume
A brief introduction about yourself
Any relevant experience supporting creative teams or businesses
Your availability and time zone
Your hourly or monthly rate
The productivity tools and software you're most comfortable using
For applications, please email: hello@lenacreativestudio.com

Work arrangement
No