Management Information System Executive

About Kheewa Incorporation
Kheewa Incorporation is a Business Growth Consulting and Business Solutions organization providing services in Business Development, Sales & Marketing, Recruitment & HR Solutions, Digital Marketing, Lead Generation, Business Consulting, and AI-enabled Business Solutions.
We are looking for a detail-oriented, analytical, and highly organized MIS Executive to manage business data, prepare reports, maintain dashboards, track performance, and provide accurate information to management for effective decision-making.
Job Summary
The MIS Executive will be responsible for collecting, organizing, validating, analyzing, and presenting business data from different departments.
The role will involve preparing daily, weekly, monthly, and management reports, maintaining Excel/Google Sheets databases, monitoring KPIs, developing dashboards, tracking team performance, identifying data gaps, and ensuring that management receives accurate and timely information.
The ideal candidate should have strong MS Excel/Google Sheets skills, data-handling ability, attention to detail, analytical thinking, and reporting discipline.
Key Roles & Responsibilities1. MIS Data Management
Collect data from Sales, HR, Recruitment, Marketing, Operations, Customer Support, and other departments.
Consolidate data from multiple sources into structured MIS formats.
Maintain master databases and reporting sheets.
Ensure data is updated regularly.
Check data for missing, duplicate, or incorrect entries.
Maintain data accuracy and consistency.
Organize data in a manner that makes reporting and analysis easy.
2. Daily MIS Reporting
Prepare and maintain daily reports related to:
Sales
Leads
Calls
Customer Support
Recruitment
Employee Performance
Attendance
Marketing
Digital Leads
Business Development
Tasks & Productivity
Other business activities assigned by management
Ensure daily reports are completed and submitted within the required timeline.
3. Weekly & Monthly MIS
Prepare:
Weekly Performance Reports
Monthly Performance Reports
Department-wise MIS
Employee-wise Performance Reports
Target vs Achievement Reports
Lead Conversion Reports
Sales Performance Reports
Recruitment Performance Reports
Marketing Performance Reports
Productivity Reports
Management Summary Reports
4. KPI Tracking
Track and monitor important business KPIs such as:
Target
Achievement
Growth
New Registrations
Leads Generated
Sales
Conversions
Calls
Connected Calls
Follow-Ups
Appointments
Recruitment
Joining
Applications
Interviews
Customer Activity
Employee Productivity
Identify gaps between target and actual performance and highlight them in reports.
5. Dashboard Management
Create and maintain management dashboards.
Develop Excel/Google Sheets dashboards.
Present important KPIs through tables, charts, graphs, and summaries.
Maintain department-wise performance dashboards.
Update dashboards regularly.
Ensure dashboards reflect the latest verified data.
Make reports simple and easy for management to understand.
6. Excel & Google Sheets
The MIS Executive should be comfortable working with:
Excel
Google Sheets
Google Forms
Pivot Tables
Charts
Conditional Formatting
Data Validation
Filters & Sorting
Lookup Functions
IF/IFS Functions
SUMIF/SUMIFS
COUNTIF/COUNTIFS
INDEX/MATCH or XLOOKUP
Basic data cleaning
Basic automation
Advanced Excel/Google Sheets skills will be an advantage.
7. Data Analysis
Analyze business data to identify trends and patterns.
Compare current performance with previous periods.
Compare actual performance against targets.
Identify high-performing and low-performing areas.
Highlight significant changes in performance.
Identify data gaps and inconsistencies.
Prepare management observations based on available data.
Support management in understanding business performance.
8. Department-Wise MIS
Maintain reporting systems for departments such as:
Sales
Calls
Leads
Follow-ups
Appointments
Sales
Conversion
Revenue
Recruitment / HR
Candidates
Interviews
Selections
Joining
Recruitment productivity
Employee attendance
Marketing
Campaigns
Leads
Reach
Engagement
Cost
Conversion
Customer Support
Calls
Chats
Queries
Complaints
Resolution
Customer feedback
Operations
Tasks
Productivity
Pending activities
Completion status
9. Data Verification & Quality Control
Verify information before including it in management reports.
Cross-check data between different sources.
Identify duplicate records.
Identify missing information.
Highlight unusual or inconsistent figures.
Coordinate with departments for corrections.
Maintain proper version control of important reports.
Ensure reports are based on the latest available data.
10. Management Reporting
Prepare concise management reports highlighting:
Numbers → Target → Achievement → Growth → Gap → Observation
Reports should help management quickly understand:
What happened?
How much was achieved?
What changed?
Where is the gap?
Which department/team requires attention?
What activities are pending?
11. Automation & Process Improvement
Identify repetitive reporting activities that can be automated.
Improve existing Excel/Google Sheets reporting systems.
Develop automated formulas and dashboards.
Support Google Forms and automated data collection.
Reduce manual data-entry work wherever possible.
Improve reporting speed and accuracy.
Explore AI and automation tools for MIS and data analysis.
12. CRM / HRMS / Business System Reporting
Extract relevant information from CRM, HRMS, ERP, or other business systems.
Convert system data into useful management reports.
Monitor data completeness.
Coordinate with system users when information is missing.
Support management in understanding system-generated reports.
13. Coordination With Departments
The MIS Executive will coordinate with:
Sales Team
Business Development Team
HR Team
Recruitment Team
Marketing Team
Customer Support Team
Operations Team
Accounts Team
Management
The objective is to ensure timely, accurate, and complete data collection.
14. Data Confidentiality
Maintain confidentiality of company, employee, customer, sales, and financial information.
Share reports only with authorized persons.
Follow company data-handling procedures.
Avoid unauthorized modification or distribution of business data.
15. Reporting Calendar
Maintain a structured reporting calendar for:
FrequencyReportsDailyActivity, Sales, Leads, Calls, ProductivityWeeklyDepartment Performance, Target vs AchievementMonthlyManagement MIS, Growth, KPI PerformanceQuarterlyBusiness Performance & Trend AnalysisAs RequiredSpecial Management Reports
Requirements & QualificationsEducational Qualification
Graduate or Postgraduate in:
Commerce
Business Administration
Management
Mathematics
Statistics
Computer Applications
Data Analytics
Any related field
Experience
1–3 years of experience in:
MIS
MIS Reporting
Data Management
Business Reporting
Sales MIS
HR MIS
Operations MIS
Data Analysis
Excel Reporting
Freshers with strong Excel/Google Sheets and analytical skills may also be considered.
Technical SkillsEssential
MS Excel
Google Sheets
Google Forms
Data Entry & Data Cleaning
Pivot Tables
Charts & Graphs
Formulas
Sorting & Filtering
Basic Dashboard Creation
Preferred
Advanced Excel
Google Apps Script
Power BI
Looker Studio
CRM/HRMS reporting
Basic SQL
AI-powered data analysis tools
Personal Attributes
The ideal candidate should be:
Highly detail-oriented
Analytical
Accurate
Organized
Logical
Responsible
Good at numbers
Good at time management
Deadline-oriented
Proactive
Good communicator
Strong problem solver
Comfortable handling large datasets
Able to work independently
Willing to continuously improve reporting systems
Key Performance Indicators (KPIs)
KRAKPIData AccuracyPercentage of error-free reportsReportingTimely submission of MISData CompletenessCompleteness of required dataDashboardAccuracy and timely updatesKPI Tracki

Work arrangement
No