Application & Visa Executive - Overseas Education (Ahmedabad)

Location: C.G. Road, Ahmedabad
Office Timing: 9:30 AM – 6:30 PM, Monday to Saturday
Experience: 1–3 years
Language: Fluent English – spoken and written
Salary: As per industry standards
About Gradient Dreamz
Gradient Dreamz is a study-abroad mentoring company helping students navigate the global admissions process with clarity and confidence. From profile building to university applications, we focus on long-term outcomes and meaningful student support.
🌐 https://gradientdreamz.com/
📸 Instagram: @gradientdreamz
Role Overview
We are looking for a detail-oriented and organised Application & Visa Executive to support students throughout their university application journey.
The role involves managing application forms, documentation, deadlines, student follow-ups, and application tracking across various university platforms. You will work closely with senior counsellors and students to ensure that applications are completed accurately, efficiently, and within deadlines.
Key Responsibilities
Assist students with university application forms across platforms such as UCAS, Common App, and direct university portals.
Upload, organise, and maintain supporting documents including transcripts, passports, SOPs, LORs, resumes, and other application materials.
Maintain application checklists, timelines, and deadlines for assigned students.
Follow up with students and parents for pending information, documents, and approvals.
Coordinate with senior counsellors regarding course selection, application requirements, and next steps.
Update application status, deadlines, and relevant information in internal CRM and tracking systems.
Communicate professionally with students and parents through email, phone, and WhatsApp.
Review applications and documents for accuracy, completeness, formatting, and compliance with university requirements.
Coordinate with internal teams to ensure applications progress smoothly from documentation to submission.
Maintain proper records of submitted applications and supporting documents.
What We’re Looking For
1–3 years of experience in study abroad, international education, student services, admissions, or administrative support.
Good understanding of the study-abroad application process is preferred.
Strong attention to detail and ability to follow structured processes.
Excellent spoken and written English.
Good working knowledge of MS Word and Excel.
Familiarity with platforms such as UCAS, Common App, ApplyBoard, or university application portals will be an advantage.
Strong follow-up and organisational skills.
Ability to manage multiple students, applications, and deadlines simultaneously.
Service-oriented approach with a willingness to learn and take ownership.
Ability to work effectively with counsellors, students, parents, and internal teams.
What You’ll Get
Opportunity to build a career in the international education and study-abroad industry.
Structured training and mentorship from experienced counsellors and admissions professionals.
Exposure to real international university applications and student cases.
Opportunity to work across different countries, universities, and application platforms.
A professional and collaborative work environment focused on student success and quality service.
Centrally located office on C.G. Road, Ahmedabad.

Work arrangement
No