Jr. Admin Executive Assistant

Company Description Eunoia Designtech, founded in 2016 and based in Ahmedabad, is a design consultancy focused on transforming ideas into high-impact solutions. The company offers services across mechanical design, web development, graphic design, branding, printing, and digital marketing, blending creativity with strategic thinking. Eunoia Designtech partners with clients from diverse industries such as FMCG, textiles, real estate, architecture, pharmaceuticals, and automotive, tailoring solutions to each sector’s needs. By integrating technology, design, and marketing, the team delivers measurable results in traffic, leads, and sales. Guided by the promise “IF YOU CAN THINK IT, WE CAN DEVELOP IT,” Eunoia Designtech is committed to helping brands achieve growth and lasting impact.
*Roles & Responsibilities*
*1. Branch Operations*
* Manage daily branch operations and office administration.
* Ensure smooth coordination across all departments.
* Maintain office discipline, infrastructure, assets, and vendor management.
* Implement company policies and SOPs.
*2. Team Management*
* Coordinate Design, Digital Marketing, Development, Sales, and HR teams.
* Assign daily work and monitor productivity.
* Conduct daily meetings and review project progress.
* Ensure timely completion of assigned tasks.
*3. Client Coordination*
* Act as the primary contact after project onboarding.
* Schedule meetings and maintain regular client communication.
* Resolve client queries and provide project updates.
* Ensure excellent client experience and satisfaction.
*4. Project Coordination*
* Monitor project timelines and deliverables.
* Coordinate between clients and internal teams.
* Identify and resolve project bottlenecks.
* Maintain project trackers and status reports.
*5. Sales & Business Support*
* Prepare quotations, proposals, agreements, and presentations.
* Maintain CRM and client records.
* Coordinate project handovers from Sales to Operations.
* Support business development activities.
*6. Accounts & Finance Management*
* Manage all day-to-day accounts-related work.
* Prepare Quotations, Proforma Invoices (PI), GST Tax Invoices, Payment Receipts, and Credit Notes.
* Maintain customer/vendor accounts and financial records.
* Handle payment follow-ups and outstanding collections.
* Record daily expenses, petty cash, reimbursements, and purchase bills.
* Coordinate with the CA for GST, TDS, bookkeeping, and statutory compliance.
* Prepare monthly financial and outstanding reports.
*7. Human Resource Management*
* Manage all HR activities
* Handle recruitment, interview scheduling, onboarding, and documentation.
* Maintain attendance, leave, payroll inputs, and employee records.
* Coordinate performance reviews, confirmations, and employee engagement.
* Manage employee exit formalities and HR compliance.
*8. Vendor & Office Management*
* Manage vendors, procurement, and office purchases.
* Coordinate maintenance, AMC renewals, and office services.
* Maintain office inventory and asset records.
* Ensure uninterrupted office operations.
*9. Reporting & MIS*
* Prepare Daily, Weekly, and Monthly MIS reports.
* Maintain project, attendance, payment, expense, and performance reports.
* Provide management with timely operational updates.
* Ensure proper documentation and record keeping.
*10. Quality & Process Management*
* Maintain quality standards across all projects.
* Implement and improve company SOPs.
* Ensure compliance with internal processes.
* Minimize client escalations through proactive management.
*11. Leadership & Branch Management*
* Take complete ownership of branch performance.
* Coordinate between Management and all departments.
* Monitor departmental KPIs and operational efficiency.
* Train and supervise future Admin, HR, Accounts, and Operations Executives.
* Drive operational excellence, financial discipline, and business growth.
*12. Travel & Business Visits*
* Travel within and outside the city for official business purposes.
* Accompany company owners/management for client meetings, vendor visits, exhibitions, and business events.
* Travel independently when required for client, vendor, or other official work.
* Coordinate necessary travel arrangements and business meetings.
* Maintain professionalism and represent the company appropriately during all official visits.
* Candidate must be flexible and comfortable with local and outstation travel as per business requirements.
*Key Performance Indicators (KPIs)**
* 95%+ on-time project delivery.
* 90%+ client satisfaction.
* 95%+ task completion within deadlines.
* 98%+ employee attendance and discipline.
* 95%+ on-time payment collection.
* 100% timely preparation of Quotations, PI, and GST Invoices.
* Accurate maintenance of accounts, expenses, and MIS reports.
* Reduction in outstanding receivables.
* Efficient branch operations with minimal client escalations.
* Compliance with company policies and statutory requirements.
Qualifications
Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills for managing schedules, documentation, and office coordination.
Candidates should possess Executive Support and Expense Reports skills for assisting leadership with travel, meetings, reimbursements, and related tasks.
Candidates should possess excellent Communication skills for handling emails, phone calls, and internal coordination in a clear and professional manner.
Candidates should ideally have proficiency with office productivity tools (e.g., MS Office or Google Workspace), basic data entry, and document management.
Candidates should demonstrate strong organizational skills, attention to detail, time management, and the ability to work both independently and within a team.
A diploma or bachelor’s degree in business administration, commerce, or a related field is preferred, along with prior experience in an administrative or executive assistant role.

Work arrangement
No