Billing & Payroll Coordinator

About The Company
Statim Logistics is a leading logistics and transportation solutions provider dedicated to delivering reliable, efficient, and innovative services to clients across various industries. With a focus on operational excellence and customer satisfaction, we leverage cutting-edge technology and a skilled team to streamline logistics processes, optimize supply chains, and ensure timely delivery. Our commitment to integrity, transparency, and continuous improvement positions us as a trusted partner in the logistics sector. We foster a dynamic and inclusive work environment that encourages professional growth, collaboration, and excellence in service delivery.
About The Role
The Billing & Payroll Coordinator at Statim Logistics plays a vital role in ensuring the accuracy and timeliness of customer billing, contractor settlements, payroll inputs, reimbursement processing, and account reconciliation. This position involves working closely with multiple departments, including Operations, Dispatch, Finance, Payroll, Compliance, and Client Services, to gather, review, and validate data from various systems such as the transportation management system (TMS), client portals, billing tools, and payroll files. The role requires a meticulous attention to detail, strong analytical skills, and proficiency in Excel and operational systems to support accurate financial transactions and operational workflows. The Coordinator will identify discrepancies, resolve exceptions, and support process improvements to maintain the integrity of billing and payroll processes across the organization.
Qualifications
Associate degree in business administration, accounting, finance, logistics, human resources, or a related field preferred; equivalent experience may be considered.
Minimum of 2+ years experience in billing, payroll coordination, contractor settlements, logistics operations, revenue operations, finance, or related administrative functions.
Experience preparing recurring reports, reconciling pay and billing data, researching discrepancies, and documenting operational or financial findings.
Working knowledge of logistics billing, accounts receivable, contractor settlements, payroll inputs, rate and pay configuration, reimbursement processing, and account reconciliation.
Experience working with transportation management systems (TMS), billing or payroll systems, client portals, and reporting platforms; logistics experience strongly preferred.
Ability to review detailed data, identify discrepancies, explain exceptions, support corrections, and meet time-sensitive processing deadlines.
High attention to detail, accuracy, confidentiality, and strong follow-through skills.
Excellent organizational, problem-solving, communication, and stakeholder management skills.
Proficiency in Microsoft Excel, including formulas, pivot tables, lookups, data validation, and large datasets; experience with Power BI, Power Query, SQL is a plus.
Responsibilities
Prepare, review, and support recurring logistics billing, contractor settlements, payroll inputs, reimbursements, and account reconciliation processes to ensure accuracy and timeliness.
Validate charges, rates, route structures, service levels, driver pay inputs, mileage, accessorials, deductions, and other billing components against approved documentation and client requirements.
Research billing, payroll, settlement, pricing, reimbursement, and account discrepancies; document findings, coordinate corrections, and escalate unresolved issues with recommended solutions.
Extract, organize, reconcile, and validate data from TMS, billing systems, payroll files, client portals, spreadsheets, and reporting platforms to support accurate processing.
Maintain Excel-based trackers and recurring reports related to billing status, contractor pay, reimbursement activity, accounts receivable, corrections, exceptions, and operational metrics.
Support data integrity by maintaining account setup details, route and service level documentation, rate and pay records, change logs, and other support files necessary for audit readiness.
Monitor key processing and reconciliation metrics, including invoice accuracy, pay accuracy, reimbursement status, account balances, correction volume, and exception trends.
Analyze operational data to identify root causes of errors, revenue leakage, margin concerns, and workflow gaps; recommend process improvements.
Assist with validation of rate, pricing, payroll, and contractor pay updates by comparing proposed changes against approval records and supporting documentation.
Maintain audit records, support files, correction logs, and process trackers to ensure compliance and facilitate audits.
Collaborate with cross-functional teams including Finance, Payroll, Operations, Dispatch, Client Services, Implementation, IT, and Compliance to troubleshoot issues, validate data, and support new client onboarding.
Provide clear summaries, reports, and supporting documentation to help leadership understand billing status, pay corrections, reimbursement activities, and operational trends.
Support automation initiatives, report enhancements, workflow improvements, and quality control measures to enhance process efficiency and accuracy.
Benefits
Competitive salary range of $60,000 - $70,000 with additional bonus incentives.
Comprehensive health, dental, and vision insurance plans.
Paid time off and holiday benefits.
Opportunities for professional development and career growth.
Flexible hybrid work environment with remote work options.
Supportive and inclusive workplace culture promoting diversity and teamwork.
Equal Opportunity
SPS Health, LLC, and all its affiliates, are equal opportunity employers committed to fostering a diverse and inclusive workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic under federal, state, or local laws. Our employment practices, including hiring, promotion, compensation, and training, are based solely on qualifications, merit, and business needs. We are dedicated to providing equal employment opportunities to all individuals and ensuring

Work arrangement
Yes