Vice President of Administration and Operations

Company Description Best Numbers is a financial services company specializing in bookkeeping and accounting support for businesses of various sizes. The team provides expertise in QuickBooks, general bookkeeping, and the preparation of accurate financial statements and reports. Services also include bank reconciliations, accounts payable (A/P), and accounts receivable (A/R) management to help clients maintain clear and reliable financial records. Best Numbers focuses on delivering organized, timely financial information so clients can make informed business decisions and maintain strong financial health.
Role Description The Vice President of Administration and Operations at Best Numbers is a full-time, remote role responsible for overseeing daily administrative and operational activities across the organization. This position leads the development and optimization of processes related to bookkeeping, accounting workflows, financial reporting, and client service delivery. The role includes managing cross-functional teams, setting performance standards, and ensuring compliance with internal policies and industry best practices. The Vice President will collaborate with leadership on strategic planning, resource allocation, and operational budgeting, while monitoring key performance indicators to drive efficiency and quality. This role also involves identifying opportunities for process improvement, implementing technology and tools to support operations, and fostering a culture of accountability and continuous improvement.
Qualifications
Strong Finance and Accounting skills, with experience overseeing bookkeeping, financial reporting, and operational financial processes.
Proficient Analytical Skills to interpret financial data, assess performance metrics, and support data-driven decision-making.
Demonstrated ability in Budgeting and resource management, including planning, monitoring, and optimizing operational spending.
Experience with Strategic Planning, including setting long-term goals, aligning operations with business objectives, and leading change initiatives.
Proven leadership and people management abilities, including coaching teams, delegating effectively, and building collaborative work environments.
Excellent organizational, communication, and problem-solving skills, with the ability to manage multiple priorities in a remote setting.
Advanced proficiency with accounting and productivity software; prior experience with QuickBooks or similar tools is highly beneficial.
Bachelor’s degree in Finance, Accounting, Business Administration, or a related field; advanced degree or professional certification (e.g., CPA, CMA) is a plus.

Work arrangement
Yes