Executive Assistant

About The Role
The Executive Assistant provides high-trust operational support to senior leaders building cloud infrastructure and AI-powered products. The role manages complex calendars, executive communications, travel, and meeting workflows across engineering, product, research, and business teams in multiple time zones.
This role matters because fast-moving technical organizations depend on disciplined coordination. The Executive Assistant protects executive focus, anticipates scheduling and information needs, and turns decisions into clear follow-through across a distributed team.
Key Responsibilities
Manage complex calendars, priority conflicts, recurring staff meetings, and scheduling across Pacific, Eastern, European, and Asian time zones using Google Calendar and Slack
Coordinate executive meetings, prepare agendas and briefing materials, capture decisions, and track action items in Notion, Asana, or Jira
Arrange domestic and international travel, including itineraries, visas, ground transportation, and changes for conferences, customer visits, and engineering offsites
Prepare and route confidential communications, executive presentations, board materials, and internal announcements with careful attention to accuracy and access controls
Partner with engineering, product, research, finance, and people teams to coordinate planning cycles, leadership reviews, hiring activities, and cross-functional operating cadences
Organize executive offsites, technical conferences, customer meetings, and team events end-to-end, including budgets, vendors, facilities, and virtual meeting technology
Own expense reporting, purchase requests, invoice coordination, documentation, and administrative workflows through tools such as Ramp, Coupa, DocuSign, and Google Workspace
What We Are Looking For
3-8 years of experience as an executive assistant, senior administrative partner, or similar role supporting executives in a technology company
Demonstrated experience managing multiple complex calendars, shifting priorities, and confidential information with sound judgment and discretion
Strong proficiency with Google Workspace, Slack, Zoom, Notion, and project-management tools such as Asana, Jira, or Linear
Excellent written and verbal communication skills, including the ability to draft concise executive correspondence and meeting materials
Highly organized and reliable, with strong follow-through across concurrent projects, time zones, and cross-functional stakeholders
Bachelor’s degree in business administration, communications, or a related field, or equivalent professional experience
Bonus: Experience supporting engineering, AI, cloud infrastructure, or research leadership; familiarity with board operations, international travel, and tools such as Ramp, Coupa, or Workday

Work arrangement
Yes