Speakers - Coordinator

Job Description
Who We Are
Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.
The Role
The Speakers Department Coordinator will report to an Executive responsible for the department’s contracts, procurement, and accounting processes. The Coordinator will support a high-volume speaking business by drafting, editing, and executing speaking agreements, coordinating buyer and vendor setup, and tracking incoming funds and payment schedules. This role will work closely with internal offices, client teams, managers, buyers, and accounting to ensure agreements and payments are completed accurately and promptly. The Speakers Department works across CAA and represents a diverse range of talent and thought leaders for speaking engagements and personal appearances, including athletes, content creators, authors, business speakers, subject-matter experts, and other prominent personalities.
Responsibilities
Support contracts, procurement, and financial processes for a high volume of confirmed speaking engagements and personal appearances
Draft speaking agreements and related contracts for confirmed engagements
Review, edit, and redline agreements as needed
Accurately maintain a detailed tracking database (via Asana) for all agreements and payment status
Work with internal offices, client teams, managers, and other stakeholders to obtain client materials and information needed for agreements and payment
Create invoices and assist in tracking monies owed for each engagement
Monitor payment schedules and follow up with buyers to ensure payments are made according to agreed-upon terms
Create booking reports for each agreement/event, noting event date, commission, payment details, and other relevant information
Assist with vendor setup and registration within various buyer accounting and procurement systems
Complete and coordinate ACH forms and other documentation required for buyers to establish payment information in their systems
Provide support across the department for billing and payment matters and liaise directly with Accounting as needed
Assist with accounting and payment platforms, including systems such as Ariba, PaymentWorks, and Bill.com
Maintain accurate and up-to-date records for clients, agreements, payments, and related documentation
Effectively handle multiple projects at once
Other duties as assigned
Qualifications
BA/BS from an accredited university or college, or equivalent work experience, required
1-2 years of experience as a paralegal, contracts coordinator, or in a similar role, or strong interest in contracts/paralegal work
Experience drafting, reviewing, editing, or redlining contracts strongly preferred
Procurement experience is a plus
Background or demonstrated interest in contract management, finance, accounting, accounts receivable, or payment processes is a plus
Experience with buyer/vendor setup, ACH forms, payment platforms, or accounting systems is a plus
Familiarity with platforms such as Ariba, PaymentWorks and Bill.com is a plus
Strong proficiency in Microsoft Word; Adobe Acrobat Pro experience preferred
Excellent written and verbal communication skills
Highly organized, detail oriented, and able to manage a high volume of time-sensitive work
Ability to multitask, prioritize, and constantly reprioritize in a fast-paced environment
Strong follow-through and sense of urgency
Strong interpersonal and customer service skills
Ability to manage multiple on-going matters at once by multi-tasking and prioritizing tasks effectively
Interest in contracts, legal processes, or pursuing a future legal education is a plus
Location
This role will be on-site, located in our Los Angeles office.
Compensation
The annual base salary range for this position is as follows:
Los Angeles, CA - $24 - $24.50
This position is also eligible for benefits and a discretionary bonus. Ultimately, the salary may vary based upon factors including, but not limited to, relevant experience, time in the role, business sector, and geographic location, among other criteria.
Benefits
At CAA, we offer a competitive compensation and benefits* package for all regular full-time employees:
Benefits where the company pays 80%-100% of the cost include:
Medical
Basic Life and AD&D Insurance
Telemedicine
Employee assistance and mental health counseling in person, virtually or through text
Paid Vacation / Holidays Paid
Sick Time
Paid Parental Leave and Other Paid Leaves of Absence
NICU Leave
Bereavement Resources
Adoption Benefits
Educational Assistance
Mental Health Resources
Employee Assistance Plan
Please provide complete and legible information. An incomplete application may affect your consideration for employment.
Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.
The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.
The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.
CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.