Assistant to the Managing Partner - CAA Portas

Job Description
JOB DESCRIPTION
CAA Portas, a division of leading entertainment and sports agency Creative Artists Agency (CAA), is the leading management consulting firm dedicated to sport. At CAA Portas, we believe in the power of sport and physical activity to transform lives, communities and nations. We provide inspirational leadership to power this transformation, having fun and showing the passion for doing what we love.
We help sports leaders across the world on their most important, complex and urgent challenges and opportunities to achieve more for their organisations such as:
Delivering significant and sustainable business performance
Transforming organisations and developing future sport leaders
Driving increased and more effective funding into sport
Achieving lasting positive change in society
The Agency
Creative Artists Agency (CAA) is a leading entertainment and sports agency, with global expertise in film, television, music, theatre, sports, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand marketing and licensing, executive search, games, and philanthropy, among other areas.
Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. CAA, founded in 1975, is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. For more information, please visit www.caa.com.
Overview
The Assistant to the Managing Partner acts as the primary gatekeeper and proxy for the Managing Partner, while serving as a key connector across the wider CAA Sports network. With the Managing Partner travelling frequently, this role requires high autonomy, seamless multiple time zone operation, and flexibility outside standard working hours.
Responsibilities to include:
Act internally as the primary point of contact before the Managing Partner
Proactive, complex diary management across multiple time zones, anticipating constant schedule shifts
Full management of frequent business travel— itinerary planning, bookings, logistics, visas, and expenses
Manage quarterly Partner meetings and other meetings as required; plan in-person meetings (geographic locations may vary), attend meetings, prepare and distribute minutes, and follow-up on action points
Office management and administration of the Dubai office
Coordinate group-wide connectivity initiatives (engagement and team building events, and cross-business projects)
Proactive business development support — tracking project prospects and pipeline, chasing client deliverables, and initiating intro and follow-up meetings
Assist the regional HR team with logistics, coordination, and execution during their regional trips and initiatives
Provide strategic support to other regional Partners and international offices as required by group initiatives
Any other ad-hoc duties as requested
Requirements
Essential:
Proven experience operating at an Executive Assistant level, supporting C-suite executives, ideally within a consultancy or professional services environment
Strong organisational and time-management skills, with excellent attention to detail
Professional manner with a positive, solutions-oriented attitude
Ability to thrive in a fast-paced environment
Exceptional communication and relationship-building skills, with experience liaising with high-net-worth clients, government institutions, and international stakeholders
Comfortable coordinating across multiple international time zones and managing complex multi-destination travel
High emotional intelligence and sound judgment, with the ability to make operational decisions autonomously
Proficient in Microsoft Office, including Word, PowerPoint, and Excel
Ability to thrive in a fast-paced environment and work both autonomously and within a team
Experienced and at ease in the VIP and high-profile environment
Willingness to work beyond standard hours occasionally, including some weekends, and willingness to travel occasionally
Excellent verbal and written communication skills
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