People & Environment Coordinator (Part Time)

About Liferay
Liferay is a uniquely profitable B2B enterprise software company with 1,000+ fiery-eyed employees all across Europe, the Americas, the Middle East, Asia, and Africa. As a renowned provider of enterprise open source technologies, we have been recognized by Gartner for empowering businesses around the world to solve complex digital challenges. Liferay’s all-in-one platform unites Liferay DXP with our cloud platform capabilities, built-in analytics, and commerce functionality, reducing time to market and accelerating innovation. Our customer roster includes global companies such as Airbus, US Bank, Honda, and Desjardins.
But we don’t just make awesome software, we are also fueled by a greater-than-profit vision. By building a vibrant business, making technology useful, and investing in communities, we make it possible for people to reach their full potential to serve others. This commitment extends beyond our product; Liferay donates 10% of our profits to charities around the world. Oh, we’re also self-funded which gives us the freedom to work on whatever we think brings the most value to customers and communities in the long run!
About You and this Role
At Liferay, our greatest asset is our people and the physical environment where they do their best work. This unique hybrid role sits at the dynamic intersection of our People and Environment teams. You’ll serve as a vital connector, elevating the employee experience through talent acquisition coordination while simultaneously overseeing the daily life of our office space. Whether you’re organizing team events, coordinating vendor logistics, assisting with office moves, or welcoming guests, your goal is to cultivate a seamless, supportive, and delightful workplace environment both operationally and in-office.
Like many roles at Liferay, this is a generalist role that will stretch your skillset and be best enjoyed with a large dose of flexibility. In this role, you have a tremendous opportunity to create a delightful workspace for our Tokyo employees and impact the health of Liferay as a global company.
Key Responsibilities
Environment (50%)
Send and receive mail and packages for the building; sort and distribute as needed
Purchase and stock all needed building supplies, including kitchen-related items, snacks, and beverages; optimize for cost savings where possible
Manage general office upkeep, including cleanliness, furniture and IT equipment, ensuring facilities meets all standards and codes; schedule routine maintenance and upgrades as necessary
Coordinate and manage all building and equipment related vendor relationships
Support the People team in office related matters, assisting in preparation for internal and external events and guests
Administrate and coordinate building safety requirements including fire safety and evacuation training and procedures
Coordinate with the global IT department to procure, collect, and setup equipment for new and departing employees, including imaging employee workstations