Executive Assistant

About The Company
The Helen Ross McNabb Center is a leading organization dedicated to providing comprehensive mental health, substance abuse, and social services to individuals and families in the community. With a strong commitment to improving lives, the Center offers innovative programs and support systems designed to foster recovery, resilience, and well-being. Recognized for its compassionate approach and community-centered initiatives, the Helen Ross McNabb Center strives to make a meaningful difference in the lives of those it serves. Its team of dedicated professionals works collaboratively to deliver high-quality care, promote social justice, and support the development of healthier communities across Tennessee.
About The Role
The Executive Assistant plays a vital role in supporting the executive leadership of the Helen Ross McNabb Center, particularly the Executive Vice Presidents and senior management team. This position requires a highly organized, proactive, and discreet individual capable of managing complex schedules, coordinating operational activities, and facilitating communication between internal teams and external partners. The Executive Assistant will be responsible for a wide array of tasks including data management, grant support, staffing coordination, event planning, and calendar management. The role demands a professional demeanor, excellent interpersonal skills, and the ability to work independently and collaboratively in a dynamic environment. The successful candidate will contribute to the smooth operation of the Center by ensuring efficient administrative processes, maintaining confidentiality, and supporting strategic initiatives aligned with the organization’s mission.
Qualifications
Proficient in MS Office Suite (Word, Excel, Outlook)
Proficient in current computer technology and software applications
Strong business etiquette, including letter writing, report preparation, and grammar skills
Minimum of two years of experience as an Administrative Assistant or similar role (preferred)
High School diploma required; Bachelor’s Degree in Business, Administration, Human Services, Behavioral Science, Education, or related field highly preferred
Valid driver’s license with reliable transportation
Ability to lift up to 25 lbs
Excellent organizational, time management, and multitasking skills
Strong written and verbal communication skills
Ability to learn new skills quickly and adapt to changing priorities
Demonstrated ability to maintain confidentiality and handle sensitive information
Responsibilities
Provide professional support to the Executive Vice Presidents and senior management staff
Coordinate and manage operational areas including monthly client data reporting, management reports, VP productivity, and budget analysis
Support grant writing efforts, including collaboration with leadership, reviewing documentation, and ensuring timely submissions
Assist with staffing processes by reviewing applications, scheduling interviews, and completing reference checks
Support planning and execution of special events such as fundraisers, open houses, and awards ceremonies
Maintain a strong understanding of the Center’s regional programs and services
Collaborate with leadership and staff to facilitate effective communication and project management
Manage the calendar for the Executive Vice President, including evaluating meeting requests, resolving scheduling conflicts, and coordinating logistics
Prepare meeting materials, agendas, presentations, and technical setups
Assist with travel arrangements, including itinerary planning, transportation, and expense reconciliation
Maintain strict confidentiality of sensitive personnel, financial, and operational data
Identify operational barriers and recommend solutions to improve efficiency
Benefits
Competitive hourly wage starting at approximately $21.56 per hour
Opportunity to work in a mission-driven organization committed to making a difference
Professional development and growth opportunities
Supportive work environment with a focus on employee well-being
Comprehensive training and resources to succeed in the role
Potential for regional travel and varied work experiences
Equal Opportunity
The Helen Ross McNabb Center is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. We prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Work arrangement
Yes