Administrative Assistant

About The Company
TAIT is a dynamic and innovative organization dedicated to designing and building spaces and systems that shape communities and enhance everyday experiences. With a focus on infrastructure, technology, and creative solutions, TAIT has established itself as a leader in delivering comprehensive services that support the development of functional, sustainable, and aesthetically appealing environments. The company prides itself on fostering a collaborative culture that values mentorship, professional growth, and shared success. TAIT invests in its employees by providing opportunities for career advancement, comprehensive benefits, and a supportive work environment that encourages innovation and excellence.
About The Role
We are seeking a reliable and detail-oriented Administrative Assistant to join our team at TAIT in Richardson, TX. This full-time position is ideal for individuals with at least two years of experience supporting office operations and managing administrative tasks. The role involves supporting various departments by maintaining organized project files, managing vendor paperwork, preparing invoices, and assisting with accounts receivable activities. The Administrative Assistant will play a vital role in ensuring the smooth operation of our projects and financial processes, contributing to the overall efficiency of the organization. This position offers a unique opportunity to develop foundational skills in administrative operations with room for growth into areas such as operations, finance, or project support.
Qualifications
Minimum of 2 years of experience in a professional office environment
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines under pressure
Comfortable working with data, reports, and intermediate computer tasks
Fast and accurate typing skills
Valid driver’s license and current automobile insurance
Access to a personal vehicle for occasional errands or deliveries
Responsibilities
Maintain and organize electronic files and project data to ensure easy retrieval and accuracy
Manage document filing through online platforms and systems, ensuring compliance and security
Assist with inputting unit pricing expenses, creating and sending vendor purchase orders, and reviewing vendor invoices
Compile supporting documentation for invoices and create or upload project invoices to client portals
Support collections and accounts receivable activities, including tracking outstanding invoices and following up with clients
Coordinate information exchange between internal departments and external partners to facilitate seamless communication
Compile large datasets into clear, actionable reports for management and project teams
Balance multiple administrative tasks in a fast-paced environment while maintaining accuracy
Work both independently and as a dependable team member, contributing to overall team success
Perform additional duties as needed to support operational efficiency and project needs
Benefits
Competitive salary range of $20/hr. - $24/hr.
Comprehensive health benefits including medical (PPO and HDHP with HSA options), dental, and vision plans
Employer-paid life insurance and access to ID theft protection and monitoring
Retirement plan with 401(k) employer match
Generous paid time off including vacation, holidays, and sick leave
Flexible work schedule options: remote, hybrid, or in-office
Additional wellness benefits such as annual memberships to Strava and Headspace
Maternity and paternity leave options
Support for professional growth and development opportunities
Corporate lodging programs and other supplemental benefits
Equal Opportunity
TAIT is an equal opportunity employer committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, age, sex, sexual orientation, gender identity, religion, national origin, or any other legally protected status. We are dedicated to providing reasonable accommodations during the application process in accordance with the Americans with Disabilities Act. We encourage candidates from diverse backgrounds to apply and join our team, fostering a culture of kindness, respect, and shared success.

Work arrangement
Yes