Multi Core Competency Database Officer North-East Ukraine Kharkiv

The role of the Multi-CC Database Officer is to ensure the effective functionality, maintenance, adjustment, and further development of databases supporting multiple NRC Core Competencies, including Education, Protection from Violence, and Shelter.
The position will provide technical database management and reporting support to programme teams, with a particular focus on maintaining and improving existing Education and Protection databases, and developing similar database tools for the Shelter programme. The main working tool for the position is Microsoft Excel, with mandatory use of Power Query and Power BI for data processing, analysis, reporting, and visualization.
Generic professional competencies
• Experience in database management, data processing, data analysis, and reporting.
• Advanced knowledge of Microsoft Excel is required.
• Mandatory knowledge and practical experience with Power Query.
• Mandatory knowledge and practical experience with Power BI, including basic GIS knowledge, preferably QGIS.
• Experience with Excel formulas, logical functions, pivot tables, structured tables, data validation, and data cleaning.
• Experience in developing, adjusting, and maintaining programme databases
• Experience with digital data collection tools, such as KOBO Toolbox, Microsoft Forms, or similar platforms, will be an advantage.
• Good understanding of secure data management, data protection, and confidentiality principles.
• Experience in data quality control, data verification, and database troubleshooting.
• Experience in working with multiple teams or programmes and consolidating data from different sources.
Context related skills, knowledge and experience
• Bachelor’s degree in Information Technology, Computer Science, Statistics, Data Analysis, Economics, or another relevant field.
• Relevant work experience may substitute formal education where appropriate.
• Experience working with humanitarian or development programmes is an advantage.
• Experience supporting Education, Protection, Shelter, or other humanitarian programme databases is an advantage.
• Working knowledge of English is required; strong English skills will be an advantage.
• Ability to work with sensitive beneficiary data confidentially and responsibly.
• Strong analytical skills and attention to detail.
• Ability to work independently and provide remote or in-person support to field teams.
Behavioural competencies
• Handling insecure environment
• Planning and delivering results
• Working with people
• Analysing
• Communication with impact and respect
• Coping with change
Generic Responsibilities
1. Ensure adherence to NRC policies, tools, handbooks and guidelines.
2. Manage and maintain programme databases and related data management tools across relevant Core
Competencies.
3. Provide technical support and capacity building to programme teams on data management, database use,
and data quality.
4. Support accurate and timely programme, internal, and donor reporting.
Specific responsibilities:
• Using Excel, Power Query, Power BI, and other relevant applications, manage, maintain, and improve programme databases for Education, Protection and Shelter, ensuring they remain functional and responsive to programme needs.
• Consolidate, clean, transform, validate, and analyse programme data from multiple sources.
• Conduct and support regular data quality checks, including verification against relevant source documentation.
• Ensure databases support accurate beneficiary tracking, indicator monitoring, and programme reporting.
• Develop and improve data collection, monitoring, tracking, and reporting tools in coordination with programme and MEAL teams.
• Support harmonisation of data management and reporting processes across Core Competencies while maintaining programme-specific requirements.
• Ensure secure storage, controlled access, backup, and recovery of programme data in accordance with NRC data protection requirements and applicable legislation.
• Provide technical support, training, and coaching to programme staff on database use, data entry, data quality, and relevant data management tools.
• Maintain effective coordination with Education, Protection, Shelter, MEAL, and relevant support teams.
• Perform other relevant duties assigned by the line manager.