Executive Assistant

About The Role
The Executive Assistant supports senior leaders across a fast-growing technology organization focused on cloud infrastructure, developer platforms, and data products. The role manages complex calendars, executive communications, travel, and operating rhythms across distributed teams and time zones.
This role matters because strong execution at the leadership level improves decision speed across engineering, product, finance, and go-to-market teams. The successful candidate will anticipate needs, protect executive focus, and turn ambiguous requests into organized, timely outcomes in a remote-first environment.
Key Responsibilities
Manage complex calendars across Google Calendar, Slack, Zoom, and multiple time zones, resolving conflicts and protecting priorities
Coordinate domestic and international travel, including itineraries, visas, ground transportation, and last-minute changes
Prepare meeting agendas, briefing materials, and follow-up notes; track decisions and action items in Notion, Google Docs, or Asana
Organize leadership meetings, board-related logistics, team offsites, and customer or investor engagements from planning through completion
Draft and route confidential correspondence, presentations, and internal communications with sound judgment and consistent attention to detail
Process executive expenses and invoices through systems such as Ramp, Brex, or Concur; maintain accurate records and follow approval workflows
Build and improve administrative processes, dashboards, and documentation that help a distributed technology team operate efficiently
What We Are Looking For
3-7 years of experience as an executive assistant, senior administrative assistant, chief of staff associate, or similar role supporting senior leaders
Experience supporting executives in a high-growth technology, software, cloud, AI, or data-focused organization
Advanced proficiency with Google Workspace, Slack, Zoom, Notion, Asana, and modern expense or travel platforms
Exceptional calendar management, prioritization, written communication, and follow-through across competing deadlines
Strong judgment and discretion when handling confidential financial, personnel, customer, and strategic information
Bachelor’s degree or equivalent professional experience
Bonus: Experience supporting board meetings, investor relations, international travel, or executives across multiple functions and time zones

Work arrangement
No