Finance & Administration Operations Specialist

Role Overview
We are looking for a detail-oriented Finance & Administration Operations Specialist with hands-on experience in finance, payroll processing, and administrative operations. The ideal candidate should be comfortable managing day-to-day financial activities, coordinating payroll, handling administrative responsibilities, and maintaining accurate records across multiple business entities.
The role requires strong organizational skills, attention to detail, and the ability to manage finance and administrative processes efficiently.
Key Responsibilities
Bookkeeping & Financial Administration
Maintain accurate financial records and bookkeeping.
Record and reconcile daily financial transactions.
Manage general ledger activities and month-end closing.
Reconcile bank accounts and credit card statements.
Payroll Administration
Coordinate and manage payroll processing.
Maintain accurate employee payroll records.
Verify payroll inputs, salary calculations, and deductions.
Ensure payroll is processed accurately and on time.
Support payroll compliance and resolve payroll-related queries.
Administrative Operations
Manage day-to-day administrative activities and documentation.
Maintain organized employee, financial, and operational records.
Coordinate internal administrative processes and support routine operational requirements.
Ensure timely completion of administrative tasks and proper record-keeping.
Budgeting & Financial Reporting
Assist with annual budgeting and financial forecasting.
Track budget versus actual expenses.
Prepare weekly and monthly financial reports.
Maintain financial dashboards and provide relevant insights to leadership.
Compliance & Process Improvement
Support audits and tax preparation.
Ensure accuracy, confidentiality, and compliance in financial and payroll records.
Improve finance and administrative workflows and documentation.
Ideal Candidate
4+ years of bookkeeping, accounting, or finance operations experience.
Strong understanding of accounts payable, accounts receivable, payroll, and general accounting.
Experience with invoicing, collections, and reconciliations.
Comfortable managing multiple bank accounts and cash flow.
Experience with budgeting and financial reporting.
High attention to detail and excellent organizational skills.
Advanced Excel/Google Sheets proficiency.
Experience with accounting software such as QuickBooks, Xero, NetSuite, Sage, or similar ERP systems.
Excellent communication and problem-solving skills.

Work arrangement
Yes