Virtual Assistant

Role Objective
Help two busy professionals operate a smoother, more organized life while maintaining a strong professional presence.
The role combines:
Personal brand management
Notion systems ownership
AI-enabled productivity
Lifestyle operations
Research and coordination support
The goal is simple:
Save us time, reduce mental load, and help us operate at a higher level professionally and personally.
What Success Looks Like
By working with us, we should:
Spend less time on admin and coordination
Maintain a consistent LinkedIn presence
Stay organized across personal and professional priorities
Make faster decisions through better research and information organization
Reduce recurring life-management friction
Target: save us at least 10+ hours per week.
Scope of Work1. Personal Brand & Content Operations (40%)
For two professionals:
Draft 2–3 LinkedIn posts per person per week
Convert voice notes, ideas and discussions into posts
Maintain separate voices and positioning
Manage content pipeline
Track engagement and insights
Maintain idea bank
Support:
Profile optimization
Headline updates
About section improvements
Opportunity-oriented positioning
2. Notion & Personal Operating System (20%)
Own and maintain our shared operating system.
Areas include:
Content Hub
Idea capture
Draft pipeline
Publishing tracker
Career Hub
Networking tracker
Opportunities tracker
Recruiter and outreach log
Knowledge Hub
Reading notes
Articles
Learning repository
Household Hub
Travel plans
Home projects
Important documents
Shared priorities
Goal:
Keep systems useful, simple and actively maintained.
3. Lifestyle Operations (20%)
Act as a lightweight virtual concierge.
Examples include:
Research
Research and summarize:
Home purchases
Appliances
Services
Insurance options
Travel plans
Weekend getaways
Subscription comparisons
Provide:
Recommendations
Cost comparisons
Pros and cons
Actionable summaries
Coordination Support
Help coordinate:
Service providers
Home maintenance
Deliveries
Appointments
Travel logistics
Where possible:
Prepare options
Draft messages
Organize information
We will make final decisions.
4. AI & Automation Support (10%)
Use AI tools to improve efficiency.
Examples:
Content workflows
Meeting note summaries
Research summaries
Prompt libraries
Knowledge organization
Suggest simple automations whenever useful.
No-code tools are preferred.
5. Weekly Planning & Accountability (10%)
Every week:
Prepare a simple dashboard covering:
Professional
Content status
Networking opportunities
Follow-ups
Personal
Upcoming travel
Key tasks
Important reminders
Household
Pending purchases
Maintenance items
Open decisions
The goal is to reduce mental clutter.
Required SkillsMust Have
Excellent written English
Strong research skills
Good judgment
Notion proficiency
Familiarity with ChatGPT and AI tools
Strong organization skills
Important
You should enjoy:
Creating order from chaos
Researching options
Building simple systems
Helping busy people save time
Nice To Have
Experience with:
Consulting
Policy
Finance
Strategy
Executive assistant work
Personal operations
Travel planning
Not A Fit If
You need detailed instructions for every task
You only do content writing
You only do admin work
You over-engineer systems
You rely entirely on AI-generated output
Working Style
Async
Outcome-focused
Direct communication
Long-term mindset
Low bureaucracy
We value initiative, reliability and judgment more than credentials.
Our ideal hire becomes a trusted operator who helps us run life and work more efficiently.

Work arrangement
Yes